Bylaws & Certificates
of Incorporation:
Essential Guides for Business Startups

Bylaws and Certificates of Incorporation
Bylaws and Certificates of Incorporation

Bylaws and Certificates of Incorporation are the rulebooks that form the foundation of any thriving corporation. You may sometimes see the certificate of incorporation referred to as “articles of incorporation” or a “charter.” All these terms mean the same thing – the document filed with authorities of a State to formally create a corporation.

Bylaws and certificates of incorporation are generally known as governance documents because they set the basic rules for operation of the corporation. With experience drafting comprehensive and robust governance documents for life sciences and other technology companies, Crowley Law LLC ensures your startup is poised for growth and expansion with a firm legal foundation.

Defining a Certificate of Incorporation

A certificate of incorporation is a legal document that formalizes the establishment of a company. It characterizes an organization as a legal entity. Crowley Law LLC can provide the necessary legal assistance in drafting and filing your organization’s certificate of incorporation with the Secretary of State of the State in which you decide to create your corporation.

Our experience drafting governance documents for life sciences and other technology startups has revealed that the underlying components may vary depending on variables like the business structure and type of operations. At Crowley Law LLC, we can ensure your certificate of incorporation captures your unique needs and the main universal elements, including:

  • Name: The official name of your company approved by the Secretary of State of the State in which you decide to form your corporation.
  • Purpose: Your corporation’s core business, mission and primary objectives.
  • Duration: The projected existence period for your organization, usually perpetual.
  • Registered agent: The entity designated to receive legal documents on your corporation’s behalf.
  • Incorporators: The names and signatures of the parties involved in establishing your corporation.
  • Stock: The types and number of shares of stock your corporation can legally issue to stockholders

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Defining Bylaws

Bylaws are internal regulations and rules a corporation adopts to guide business operations. These crucial documents detail the procedures for business activities related to governance and the roles and responsibilities of the corporation’s officers and directors.

Like certificates of incorporation, bylaws vary depending on variables like business structure, type of operations and involved parties. Crowley Law LLC can ensure your bylaws capture essential provisions, including:

  • Board of Directors: The election processes, roles and terms of service for your corporation’s board of directors.
  • Officers: The responsibilities and duties of your corporation’s officers, such as the president, treasurer, secretary and any other designated officers.
  • Meetings: The guidelines for requesting, conducting and documenting official meetings of the board of directors and the stockholders.
  • Amendments: The conditions, procedures, rules and guidelines for replacing or amending the original bylaws.

Differences and Relationship Between Certificates of Incorporation and Bylaws

Certificates of incorporation are required for corporations. Bylaws are not required but are highly recommended.  There are three main differences you should know:

  • Scope: A certificate of incorporation is the official document used to legally create a corporation and is filed with a governmental body. On the contrary, bylaws are internal rules that guide a corporation’s management and operations.
  • Content: A certificate of incorporation features high-level information about an organization, such as its objectives, scope and structure. Bylaws include detailed procedures, guidelines and rules for day-to-day operations.

Authority: A certificate of incorporation provides an organization with its legal existence and certain powers based on the corporation law of the State in which it is formed.  Bylaws detail how an organization should operate within the framework of the certificate of incorporation.

Understanding these differences is important for startups in the life sciences and other technology companies, where precise corporate governance impacts growth and innovation.

How Crowley Law LLC Can Help

Business formation is a highly complex process. It’s not just filing form documents.  It involves assuring that the structure of the corporation conforms to the needs of the business it will support.  You need legal assistance to select the right business structure and prepare all the required documents. For life sciences and other technology startups, selecting the right legal structure and ensuring compliance with applicable State and Federal regulations is crucial. Crowley Law LLC’s tailored services help your startup navigate these challenges effectively.

We help you identify the ideal business entity based on your personal liability concerns, business goals, future plans and tax implications. For example, we help you select the optimal structure to protect your personal assets and position your business for future investment and growth.

We tailor bylaws and certificates of incorporation to fit your company’s specific needs. We can also ensure the documents are comprehensive, clear and compliant with Federal and State laws.

We offer strategic advice on the optimal business structure based on your company’s goals, size and industry. We also advise on governance strategies customized for your unique needs.

We help you file your certificate of incorporation and other documents with the appropriate State and Federal authorities. We also help you maintain records of your bylaws and certificates of incorporation to ensure easy access and compliance.

We can regularly review your bylaws and certificate of incorporation to ensure they are consistent with your internal and external business environment. We also assist with all the required amendments.

We can help you develop compliance programs to provide guidance on adherence to the requirements of your certificate of incorporation, bylaws and relevant State and Federal laws. We can also help train directors and officers on how to comply with your certificate of incorporation and bylaws.

Contact us today to discuss how we can assist in laying a strong foundation for your business.

FAQ

What Does a Corporate Certificate of Incorporation Do?

A certificate of incorporation details your company’s individual, formal and legal identities. It is the basic requirement for incorporation and can provide important information about your company.

Can I Just Take a Template from the Internet and File It?

Yes, you could do that. However, without proper guidance on operating your corporation, you might miss out on key benefits, like limited liability, which protects your personal assets if the corporation faces lawsuits or other liabilities. So, the real question is, do you want to take that risk? Additionally, if your governance structure is not well defined and followed, attracting outside investors to fund your company could become quite challenging.